Running a company title – DIY help

Hi, I am a director in a small block of four units. I am looking at either improving the way we manage the company ourselves (better record keeping, more regular meetings etc) or employing a professional to do it for us. If we go down the DIY path, are there any decent guides about what we need to do, the type of records we need to keep, how to organise them, how to run meetings etc? If so, can you point them out to me? 

Many thanks