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I live in a small strata scheme consisting of 3 lots only. All 3 owners are on the executive committee.
How can I call an EC meeting? I am not aware that we have a secretary, so can I just send an email notice of the EC to the other 2 EC members? What is the minimum period of the notice prior the EC meeting?
Can the EC meeting go ahead if the other 2 members don’t attend – should I just go ahead with the meeting on my own, make decisions, record the minutes and send them to the strata manager/other EC members?
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I would check the Act in the relevant state. I would expect from ACT experience that any EC member can call a meeting with 7 days notice. In your case I would guess that 2 members would be a quorum of the EC so you could not make decisions on your own. I think some small owners corporations make each meeting a general meeting which enlarges the range of decisions you can make. However, I expect that the acts in various states would require greater notice for a general meeting and notice of the motions to be put. In the ACT a petition of 25% of members can require the EC to call a general meeting. If you have a similar provision you could call a general meeting.
db – your numerous posts of yesterday seem to suggest that there’s more in the mortar than just the pestle!
Anyway, Peter’s advice close to the mark, where in NSW an Executive Committee Meeting can be called for by ≥1/3 of its Members.
So in your Committee of 3, that means you alone can call for a Meeting to be convened within whatever timeframe you (reasonably) require by way of a written advice to the Secretary, whose role it appears has been delegated to your Strata Manager.
You need a minimum half of the Executive Committee Members to attend the Meeting in order to achieve a quorum, and in your case that’s two Members; so you can’t make autonomous decisions!
As I think’s been suggested elsewhere, given your other posts about issues at your 3 Lot Plan, your objectives may be easier achieved if you were to “requisition” an Extraordinary General Meeting to be convened, because that can be done in writing by owner/s holding more than 25% of the total units of entitlement for the Plan, because a quorum for a General Meeting is determined on that same basis (i.e. 25%), and because you alone can achieve those criteria – you would of course need to submit the Motions that you want placed on the Agenda for discussion.
db – have a look HERE.
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